Stop Doing Work a Machine Should Handle

Syncing Shopify orders to QuickBooks by hand. Copying leads from your contact form into your CRM. Pulling numbers from three spreadsheets to build a weekly report. You know this is costing you time—we'll make it stop.

Tell Us What You're Doing Manually Back to home

Sound familiar?

You're Losing Hours Every Week to Busywork

These tasks feel like part of the job. They're not. They're a tax on your time—and every hour you spend on them is an hour you're not spending on your actual business.

Every new Shopify order triggers a chain of manual steps.

You log into QuickBooks. You create the invoice. You update your inventory spreadsheet. You email the customer a confirmation. Then you do it again for the next order.

Automation fix: One Shopify order → everything else happens automatically.

Your weekly report takes half a day to build.

Pull from Google Sheets. Pull from your CRM. Pull from the payment processor. Copy the numbers into the template. Format it. Email it out. Every. Single. Week.

Automation fix: Report builds and sends itself every Monday at 8am.

New leads sit in your inbox until someone manually adds them.

Contact form submissions. Trade show badge scans. Webinar registrations. They pile up, get entered late, sometimes get missed entirely. Your CRM is always a few days behind.

Automation fix: Every lead lands in your CRM within 60 seconds of submitting.

Inventory numbers are out of sync across your systems.

Your Shopify store shows one count. Your warehouse system shows another. Your Amazon listing shows a third. You're manually reconciling them daily, and still selling items you don't have.

Automation fix: One sale anywhere updates inventory everywhere in real time.

The math

What is 10 hours a week actually costing you?

If your time is worth $75/hour, 10 manual hours per week costs you $39,000 per year—not counting errors, delays, or the work you didn't get to. A custom automation that eliminates that work typically pays for itself inside 60 days.

60

days to ROI

24/7

works while you sleep

Deliverables

What We Build

Custom automation built for your exact workflow—not off-the-shelf Zapier templates that break when your data gets slightly unusual.

Tool-to-tool data sync.
Shopify to QuickBooks. HubSpot to Google Sheets. Typeform to your CRM. Any two systems that should talk to each other but don't.
Automated reports and summaries.
Pull from Google Sheets, your CRM, or any data source and generate a formatted report on a schedule. Daily, weekly, monthly—it sends itself.
Email and notification workflows.
Trigger personalized emails, Slack alerts, or SMS when something happens in your system. New order, late payment, form submission—set it and forget it.
Support ticket routing.
Automatically tag, assign, and prioritize incoming support requests based on content, customer tier, or any rule you define. No more triaging by hand.
Inventory syncing across platforms.
Sell on Shopify, Amazon, and your own site? One system of record, automatically updated everywhere. No more overselling inventory you don't have.
Error handling and monitoring built in.
If something breaks, you get notified before it becomes a problem. Automatic retries for transient failures. No silent data loss.

Why Cobalt Sentry

Experience meets modern delivery

20+ Years Shipping Software
Elixir, Phoenix, Swift, and Astro in production. Not a generalist shop that Googles your stack after the contract is signed.
Fixed-Price, No Surprises
You know the cost before we write a line of code. No hourly billing, no scope creep invoices, no "we need another sprint."
You Own Everything
Full source code, deployment credentials, and documentation on handoff. No lock-in, no retainer required to keep the lights on.

Common questions

"What if Something Breaks?"

It's a fair question. Here's how we handle it.

Every automation includes alerting.
If a sync fails or an error occurs, you get notified immediately. You're never flying blind.
Retries are automatic.
Most failures are temporary—an API hiccup, a timeout. The automation retries automatically before surfacing the error to you.
We test with real data before you go live.
We run your automation alongside your manual process for at least a week. You verify the output before flipping the switch.
Fixes are fast and included.
If something breaks in the 60 days after launch, we fix it at no charge. We built it, we stand behind it.

Process

From "Here's What I Do Manually" to "It Just Runs"

You don't need to know anything about APIs, webhooks, or code. You just need to describe what you're doing manually today.

  1. 1

    Walk Us Through Your Process

    A 30-minute call where you show us exactly what you do manually. Where does the data come from? What do you do with it? Where does it need to end up?

  2. 2

    We Build and Connect Everything

    We wire up the integrations, write the business logic, handle the edge cases, and add monitoring. You review progress along the way.

  3. 3

    Test It Side-by-Side

    Run the automation in parallel with your manual process for a week. Compare outputs. Adjust anything that doesn't match your expectations.

  4. 4

    Stop Doing It Manually

    Go live, get your hours back, and redirect that time to work that actually moves your business forward. The machine handles the rest.

Fixed-Price Automation Solutions

Fixed-price projects, no hourly rates. Get a detailed quote tailored to your specific requirements.

Ready to get started?

Get in touch to discuss your project and receive a detailed proposal within 24 hours.

Start Your Project

Tell us about your needs and we'll get back to you with a tailored proposal.